When it comes to commercial office fit outs in Auckland, we know a thing or two about putting together a flexible office space. Today we’ve put together a list of some of the biggest lessons we’ve learned about creating a workplace that’s adaptable and efficient, that demonstrate the importance of selecting the right office fitout company – let’s dive right in!
Be mindful of workplace foot traffic
Foot traffic is an important factor to consider when it comes to floor-planning. Many businesses forget to consider it during the initial stages of the office floor plan, or office interior refurbishment, but it’s a huge part of effective office space planning.
Imagine if, after putting your office together, you realise that there’s a group of workstations too close to an area with high foot traffic, and as a result the employees seated there can’t concentrate. Accidentally seating someone where they can hear the same door open and close hundreds of times a day happens more frequently than you might expect!
This is where flexibility can come in to save the day, as the best way to deal with these situations is to move workstations rather than try to alter your staff’s movement habits. Having an adaptable office space means having the capability to shift your layout in order to handle similar efficiency problems.
Invest in flexible office furniture
Finding furniture that works for you is an important part of flexible office space planning. Even though cubicles were initially intended to be flexible and modular, modern office furniture have a number of distinct advantages that are worth exploring.
New office projects tend to invest in couches that are comfortable but portable, as well as ergonomically-designed chairs or desks that can be adjusted to suit each individual. Having the best office furniture NZ-wide has been a core part of the DB Interiors brand for the last five decades, so we’re always happy to talk further on what sort of flexible, aesthetically designed furniture could be right for you.
Establish quiet and/or silent areas
It might seem counter-intuitive to having a ‘flexible’ office space but designating uses or guidelines for specific rooms can be a big asset for your team. The flexibility of a well-designed office doesn’t stem from creating multiple free-for-all spaces – instead, it comes from providing a range of tools to your employees; the flexibility stems from how they choose to use these tools.
Having rooms that are designated for low noise, or even no noise, is a great way to ensure that staff can self-manage their space and operate to their highest level of efficiency for the task they are working on. On the other hand, some of your staff may need open, collaborative spaces, while some will not be able to focus in such spaces. Having a flexible office is about finding ways to cater to both, without resorting to dividing your team with private offices.
Utilise status flags
Another fantastic tool you can supply for employee self-management is status flags. These could take a number of forms, but small signs tend to do the trick. Essentially, providing your employees with small physical indicators of their status allows them to conveniently display whether or not they are available. This can help facilitate the sort of ad-hoc collaboration many open-plan offices are after.
Consider outdoor spaces
Some buildings have incredible rooftops or courtyards that are woefully underused. Creating a small garden area can instantly boost office morale by giving your team a great place to recharge. Some employees may even occasionally work outside. Throughout the summer months, it can be an effective method of giving your staff more control over their environment, but make sure the area is properly shaded.
Lay ground rules
As we said before, flexible office space planning is all about giving your team the tools they need to alter their own habits and operate to their greatest potential, as only they know exactly how they can achieve their personal best results.
With this concept in mind, laying ground rules is vital. While you want to encourage staff to self-optimise, there are bound to be certain restrictions you want to put in place for one reason or another. This could include something like a framework for how much work needs to be completed in-office, and how much can reasonably be completed remotely – in the café, or from home.
Need expert office design advice?
To find out more about these concepts, or to book a free discovery call to get started on your own office fit-out, relocation, or renovation, talk to DB Interiors. With over fifty years experience, we know our field inside and out, and offer the best advice on interior design Auckland has to offer. Don’t hesitate, contact us today!