Office space size is a primary consideration when you’re relocating or renewing a commercial lease. The right office area not only helps your employees stay productive and efficient but can support the growth of your business in the future.
If you’re not sure how much office space you need, here’s what we typically factor in when we’re developing a customized workplace strategy for our clients.
Your organizational strategy
What type of organization are you? Your physical work environment reflects your brand, intentionally or unintentionally.
The first step to calculating the space you need is determining how your employees or customers will use the environment. What type of tasks do your employees perform and how often do they spend at their desks each day? How much storage space do they need – physical or digital?
You also need to consider how many meetings take place in your company, how large the meetings are and potential technologies to maximize collaborative efficiency.
Your business objectives
Before you get bogged down in details, it’s important to consider your overall business objectives and the purpose of your workplace relocation or redesign.
Are you hoping to improve staff productivity? Reduce building management costs? Enhance collaboration between teams? Use your office more efficiently? Understanding what you’re looking to achieve will help you determine how much floor space you’ll need to achieve it.
Your spatial requirements
Normally, it requires a minimum of 10m2 per person for office workers, but many companies prefer to estimate their spatial requirements at around 12 to 14m2. Organizations that require more enclosed office spaces for client privacy, such as law, psychology or accounting firms, may need to calculate their requirements at 14 to 20m2 per employee.
These figures are based on total floor area and don’t include essential areas such as kitchens, bathrooms, corridors, meeting rooms, mailrooms, communications or utility rooms. They’re just estimations, so it’s best to talk to a workplace designer to get an accurate estimate before renting or buying new office space.
Your future needs
As well as thinking about your current needs, it’s essential to consider the future needs of your business.
The only thing we can count on is constant change. Many commercial leases run for three years or more – which is an age in today’s fast-paced world.
You’ll need to ensure capacity for additional employees if you’re thinking of expansion or operational consolidation. You should also consider how much office space you’ll need if you downsize, automate workflows, divest or outsource business functions, merge with another company or undergo a restructure where teams will grow or change in size.
The amount of space you need for technology is also likely to change in the future, particularly if you’re planning to move your IT infrastructure into the cloud or relocate your data centre operations offsite. By considering how your business will look in three, five or even 10 years, you’re in a better position to choose a workplace flexible enough to grow and change as your business does. How can you create a workplace flexible enough to accommodate the future?
Need expert advice in developing a workplace strategy and design to make the right decision on the size of your next office move?
Contact us and discover how we can help.