How Does a Flexible Workspace Operate?

When tackling a new office fitout, one of the biggest challenges out there is the creation of a workspace that caters to employees that have a flexible or unpredictable schedule.
If you’re a business owner with a lot of employees who work from home, or if you already have an open plan office, it may be time to consider whether a flexible workspace is the right choice for your business. Let’s tackle the challenge by starting with the very first question.

What is a flexible workspace?

A flexible workspace is one a workspace designed to deal with every age group, type of person, and style of working. Usually it looks like an open-plan office, with desks organised to provide enough space for all of the employees, phones, monitors or laptops – all things you would see in a regular office plan. The difference here is that employees are not assigned to one particular desk or table, and so movement and flexibility is that much easier.
As an example, the multi-million-dollar international media company Buzzfeed completed a work place design and uses a flexible workspace in its offices to facilitate the lifestyle of mobile content producers. Because it is an international conglomerate, and a lot of its employees travel between offices, the flexible workspace approach works to cater to their needs.
They have also implemented a technique called “hot-desking”, in which employees of the company move desks as needed, either based on the task at hand, or just to keep their surroundings fresh.

Why use a flexible workspace?

A flexible workspace affords many opportunities to an employer and their employees. For companies where the employees are often moving around a lot, or only need to handle admin work a few hours a week, a flexible office space can offer a much cheaper alternative to a permanently leased office.
If that doesn’t sound like your company, utilising flexibility in the workplace can work for other kinds businesses as well. You can have an offshoot site rented for commuting or work-at-home employees that only come in a few times a week, while retaining your normal office for the 9 to 5 employees.
In essence, what your office space does is up to you. The most important thing is to consider what you need from it. So, do you need a place for employees to touch base with each other, before going back to their business as usual? In that case, we recommend looking into prioritising break-out spaces with couches in your floor plan. Or perhaps you need a zone for employees that travel often to do their admin, as they can take up valuable permanent office space otherwise.

Get started today

Consider the purpose of the space. Are you housing employees during an office relocation, or creating a more permanent space for travelling employees to touch base?
Different purposes will require tailored layouts, so think carefully about what you’re looking for. You can go it alone, or you can let us handle it. Contact us at DB Interiors, your expert office fitout company in New Zealand.

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